Privacy Policy

Last Updated: August 29, 2026

1. Who We Are

This website, yolan.ca, is the campaign website for Yolan Williams, candidate for Deputy Mayor of Bradford West Gwillimbury.

The website provides information about the campaign, its priorities and activities, and provides ways for residents and supporters to contact the campaign, volunteer, request campaign materials, and make permitted campaign contributions.

We respect your privacy and are committed to handling personal information responsibly, transparently, and securely.

2. Information We Collect

We may collect personal information that you voluntarily provide when you interact with the campaign through this website.

Depending on how you interact with the website, this may include:

Contact and communication information

  • Name
  • Email address
  • Telephone number
  • Information contained in messages or inquiries you submit

Volunteer information

If you volunteer with the campaign, we may collect:

  • Name
  • Email address
  • Telephone number
  • Preferred neighbourhood
  • Areas of campaign activity in which you are interested
  • Messages or other information you voluntarily provide

Campaign sign requests

If you request a campaign lawn sign or other campaign material, we may collect:

  • Name
  • Email address
  • Telephone number
  • Delivery or installation address

Contribution information

If you submit a contribution pledge through the website, we may collect:

  • Legal name
  • Email address
  • Residential address
  • City
  • Province
  • Postal code
  • Telephone number, if provided
  • Intended contribution amount
  • Information necessary to administer and document the contribution

We do not require visitors to create an account to use this website.

This website does not provide public commenting, visitor account registration, or visitor login functionality.

3. How We Use Personal Information

We may use personal information for purposes including:

  • Responding to inquiries and requests
  • Communicating with individuals who contact the campaign
  • Managing volunteer participation
  • Coordinating campaign activities and events
  • Processing campaign sign requests
  • Administering campaign contributions
  • Maintaining campaign and electoral records
  • Communicating campaign information to individuals who have chosen to engage with the campaign
  • Protecting the website and campaign systems against spam, fraud, abuse and unauthorized access
  • Complying with applicable legal, electoral, financial and record-keeping requirements

We will use personal information only for purposes reasonably connected to the campaign, electoral activities, website operation, or the purpose for which the information was provided.

4. Political and Electoral Information

Because this is a municipal election campaign, some information provided to the campaign may indicate an individual’s participation in or support for the campaign.

For example, information about volunteering, requesting a campaign sign, participating in campaign activities, or making a contribution may reveal an individual’s relationship with or support for the campaign.

We treat this information as confidential campaign information and take reasonable measures to protect it.

We do not sell personal information.

We do not provide personal information to unrelated third parties for their own marketing purposes.

Personal information may be used for legitimate campaign and electoral purposes, including campaign organization, volunteer coordination, communications, contribution administration, compliance, and record keeping.

5. Campaign and Electoral Records

Personal information may be retained where necessary to satisfy requirements under Ontario’s Municipal Elections Act, 1996, campaign-finance requirements, accounting obligations, or other applicable legal requirements.

Where the campaign receives or maintains information for electoral purposes, that information will be handled in accordance with applicable Ontario electoral requirements.

The campaign will not knowingly use personal information collected for electoral purposes for unrelated commercial purposes.

6. Volunteer Information

Information submitted through the volunteer form may be used to coordinate campaign activities and communicate with volunteers about opportunities for participation.

The volunteer form asks individuals to identify areas in which they would like to participate, including canvassing, community events, social media, phone outreach, sign placement, administrative support and election-day activities.

We use this information to coordinate volunteer activities and assign or communicate about campaign opportunities.

We will not sell or rent volunteer information.

7. Campaign Sign Requests

Information submitted through the campaign-sign request form is used to process and coordinate requests for campaign signs.

Because the request includes a residential address, this information may be used by authorized campaign personnel or service providers where reasonably necessary to deliver, install, retrieve, or otherwise administer campaign signs.

We will limit access to this information to individuals who reasonably require it for campaign purposes.

8. Campaign Contributions

The campaign may collect personal information required to administer and document campaign contributions.

Contribution information may be used to:

  • Verify contribution eligibility
  • Administer the contribution
  • Maintain campaign financial records
  • Issue or maintain appropriate documentation
  • Comply with municipal election requirements
  • Complete required financial reporting

The website’s contribution form currently asks contributors to confirm that they are individuals ordinarily resident in Ontario and that the contribution comes from their own personal funds rather than a corporate or union account.

Contribution information may need to be retained for the period required by applicable election and financial-record requirements.

9. Email and Form Delivery

Information submitted through website forms may be transmitted to the campaign by email.

The website uses unrelated third parties to route website-generated email through an email delivery service.

Information contained in form submissions may therefore be processed by the email infrastructure used by the campaign and its service providers.

The campaign will use reasonable measures to protect information transmitted through these systems.

Please do not submit highly sensitive personal information through a general website form unless specifically requested.

10. Website Security

We use security technologies designed to protect the website and its information from unauthorized access, malicious activity, spam, and other security threats.

The website uses security and performance technologies, including systems from unrelated third parties.

Security systems may process technical information such as:

  • IP address
  • Browser type
  • Operating system
  • Device information
  • Date and time of access
  • Requested pages or resources
  • Other technical information necessary to detect and prevent malicious activity

This information may be used for website security, troubleshooting, performance, and abuse prevention.

No internet transmission or storage system can be guaranteed to be completely secure.

11. Cookies and Similar Technologies

The website may use cookies or similar technologies necessary for:

  • Website functionality
  • Security
  • Performance
  • Caching
  • Basic technical operation

The website uses caching technologies from unrelated third parties to improve website performance.

The website does not use cookies for visitor login because visitor accounts and login functionality are not available.

The website does not use comment-related cookies because public commenting is not enabled.

You may configure your browser to block or delete cookies. Doing so may affect some website functionality.

12. Third-Party Services

The website may use third-party providers for services such as:

  • Website hosting
  • Email delivery
  • Website security
  • Website performance
  • Payment or financial processing
  • Event registration
  • Social media or other embedded content

Third-party providers may process information as necessary to provide their services.

Where third-party services are used, their own privacy policies and terms may also apply.

We do not control the privacy practices of external websites or services.

13. Embedded Content and External Websites

The website may contain links or embedded content from third-party websites and services.

Examples may include social-media content, videos, maps, or other external resources.

Third-party services may collect technical information or use cookies when you interact with their content.

When you leave yolan.ca and visit another website, that website’s privacy policy applies.

14. Information Sharing

We do not sell, rent, or trade your personal information.

We may share personal information where reasonably necessary:

  • With authorized campaign staff or volunteers who require the information to perform campaign duties
  • With service providers who assist with website operation, email delivery, security, campaign administration or other campaign-related services
  • To process or administer campaign contributions
  • To comply with legal, electoral, accounting, regulatory, or court requirements
  • To protect the rights, safety, security, and integrity of the campaign, website, or individuals

We will seek to limit information shared to what is reasonably necessary for the relevant purpose.

15. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.

Some information may need to be retained for longer periods because of:

  • Municipal election requirements
  • Campaign financial reporting
  • Accounting requirements
  • Legal obligations
  • Security investigations
  • Dispute resolution
  • Other legitimate record-keeping requirements

When information is no longer required, we will take reasonable steps to securely delete or dispose of it.

16. Your Privacy Requests

If you have provided personal information to the campaign, you may contact us to:

  • Ask what personal information we hold about you
  • Request correction of inaccurate information
  • Ask how your information is being used
  • Ask about the purposes for which your information was collected
  • Request deletion where deletion is legally and practically possible

Some information may need to be retained to satisfy legal, electoral, financial, accounting, or security obligations.

17. Children’s Privacy

This website is intended for the general public and is not specifically directed toward children.

We do not knowingly request personal information from children through the website.

If you believe a child has submitted personal information to the campaign, please contact us.

18. Changes to This Privacy Policy

We may update this Privacy Policy when our website, campaign activities, technology, third-party services, or applicable requirements change.

The updated policy will be published on this page with a revised Last Updated date.

19. Contact Us

If you have questions about this Privacy Policy or how the campaign handles personal information, please contact the campaign through the contact information provided below.